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SCOPE OF WORK

Our planning process is unique to every wedding and every family. The underlying principle behind every process is liaising between all family members to understand everyone's vision for the wedding and executing it through the duration of the association. Here are some of the broad areas that come under our purview:

Venue/Destination Research, Selection & Management

  • Researching venue options based on budgets

  • Negotiating with the venues/hotels along with and on behalf of the client

  • Liaising with venue through the duration of the planning process to ensure smooth operations

Invites & Guest-list

  • Preparing guest invite list with the client

  • Procuring addresses and contact numbers if required

  • Preparing list for label printing and coordinating with invite vendor

  • Assisting with the process of design, selection and printing of invites

  • Overseeing assembly of invites

  • Selection of courier for distribution of invites

  • Preparing delivery routes for invites and managing couriers for outstation invites

  • In case of e-invites, overseeing and/or efficiently delivering e-invites to guests via email and/or WhatsApp

Hospitality

  • Making RSVP calls, getting travel information from outstation guests

  • Preparing rooming list and coordinating with hotel regarding same

  • Finalizing hospitality and transport vendor

  • Managing airport/station pick-ups for guests with the help of hospitality and transport vendor

  • Handling check-ins at the hotel

  • Overseeing hospitality desk at the hotel to ensure round the clock service to guests

  • Overseeing placement of room hampers, stationery, thank you gifts

  • Coordinating transport for hotel guests to and from venues in coordination with the transport vendor

  • Handling check-outs and departures

Vendor Management & Coordination

  • Providing a list of trusted vendors for the wedding

  • Assisting through the selection process

  • Helping in negotiation of best deals with vendors

  • Defining scope of work of each vendor including drafting scope of work & reviewing contracts

  • Coordinating across vendors

  • Creating a flow of events and ensuring vendors performance

  • Making vendor payments on behalf of the client on the day of the events

  • Procuring alcohol and entertainment licenses required as per the local laws

Personalisation Ideas & Sourcing

  • Adding fun personalization ideas for each event

  • Sourcing giveaways and other bought out items for various ceremonies

  • Managing packing requirements with vendor or independently

  • Managing stationery required for the event and getting it printed through an identified vendor

On-site Execution

  • Ensuring smooth flow on the days of the events

  • Overseeing plate count with caterer and alcohol count with bartender

  • Constant supervision during the events to ensure a successful event

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